Quarter-Monthly Payments: Payment is required within three banking days of the periods ending the 7th, 15th, 22nd, and the last day of a month.
How to submit payroll taxes in Missouri
With the type of payroll taxes and filing dates covered, we can now move on to discussing how you can submit payroll taxes in Missouri.
The Missouri Department of Revenue requires all taxpayers to file and pay payroll taxes online with a credit card or e-check. They can do it either via their MyTax Missouri portal account or in a paper form by filing the MO-941, which can be found on the Missouri Department of Revenue website. In order to use MyTax Missouri, you’ll need to have a valid Missouri Tax ID and PIN number. You also have to correctly identify your filing period.
Electronic Bank Draft (E-Check)
To pay by e-check, you’ll need your bank routing number, checking account number, and the number of your next check. You’ll also have to pay a small transaction and handling fee per filing period.
Credit Card
The filing system accepts four credit cards: MasterCard, Discover, Visa, and American Express. You’ll be subject to a convenience fee if you decide to pay by debit or credit card.
TXP Bank Project (TXP)
The third option to settle your payroll taxes is via the TXP Bank Project. If you provide your bank with your payment and report information, they will transfer your tax return on your behalf. The bank will convert the data into a CCD+ format allowing the transfer of your tax return information, along with an authorized Automated Clearing House (ACH) credit to the Revenue Department. All Missouri taxpayers who fill out Form MO-941 are free to use this option. Bear in mind that if you pay taxes quarterly via ACH credit, then your bank must use code 0115P during payment submission.
Rippling’s full-service payroll software
If you want to make sure that your taxes are always paid correctly and on time, then Rippling payroll software is your best choice. You can forget about manual paperwork as Rippling does it all for you automatically.
FAQs about Missouri payroll taxes
Are there local tax laws in Missouri?
Yes, two cities—Kansas City and St. Louis—require employers to withhold and pay local taxes.
Can your tax returns be audited in Missouri?
Tax returns can be audited in Missouri. At the federal level, they’re usually conducted by the IRS. If they notice a discrepancy on the tax return form filled out by a business, individual, or nonprofit organization, they might run an audit to determine if any mistakes were made. Depending on what they discover, the taxpayer may be subject to penalties or tax liability adjustments.
Similarly, the Missouri Department of Revenue runs audits at the state level and has the right to verify numerous state tax returns such as income tax, sales tax, use tax, and others. Both authorities run audits to ensure compliance with federal and state laws.
Are nonprofit organizations subject to payroll taxes in the state of Missouri?
Nonprofit organizations operating in Missouri can apply for a few tax exemptions in the state. Among others, they can file a request to the IRS for federal income tax relief. Additionally, the city of St. Louis offers a 0% Payroll Expense tax rate for not-for-profit organizations. These include charitable and religious institutions, hospitals, social services, fraternal organizations, and federal and state departments and agencies.
What form do Missouri employers fill out for Employer Withholding tax?
There are three types of forms Missouri employers, including small businesses, need to fill out for tax withholding purposes:
- Form MO-941, Employer Return of Income Taxes Withheld. Depending on the schedule, this form must be filled out on a monthly, quarterly, or annual basis. It’s submitted to the Miss File and paid online via the Missouri Department of Revenue.
- Form MO-941P, Quarter-Monthly Withholding Tax Payments, which is due on a monthly or quarterly basis. It can only be filed electronically.
- Form MO-W3, Transmittal of Wage and Tax Statements. It’s filed once a year, and the due date for submissions is the last day of February.
All three forms must be submitted to the Missouri Department of Revenue.
For employers to withhold correct federal income tax, they’ll need to receive a completed form MO W-4 from their employees, declaring their filing status and allowing their employer to withhold wages for taxes.
